Tips and Tricks to L'Année Philologique

Description of the database

L'Année philologique (APh) is the most comprehensive international index to scholarly research in Classical Studies from prehistory to 800 C.E. APh has been published annually as a print index since 1924. Harriet Irving Library holds the print volumes APh from 1924-2002. The Library of Congress (LC) Call Number is PA3001 .A54. (Locations:1924-1949 HIL-REFAB 1st floor and 1950-2002 HIL-REFBIB Basement).

The electronic version of APh contains references to all materials published from 1924 to 2007. The database covers a wide variety of subjects including archaeology, ancient history, language, literature, law, philosophy, religion, science, and technology.

There are two important points to note when using the electronic version of APh:

1. References to books/journal articles indexed in APh are often in languages other than English. It is not uncommon for an abstract to be in either French, German, English, Spanish or Italian. Even though the abstract may be in a different language, if the title of the book/article is in English, it is fairly safe to assume that the entire work will be in English.
2. There is a two-three year delay before references are indexed in the APh database. If more recent references are required, they can be located using the databases listed in UNB Libraries' Classics Subject Guide (e.g., Arts & Humanities Citation Index, Academic Search Premier, or the free TOCS-IN database from the University of Toronto).

How to access APh

1. Go to UNB Libraries website (at www.lib.unb.ca)
2. Click the Article & Research Databases tab
3. Select Année Philologique from the drop down database title list and click GO
4. On the description page, click the title, Année Philologique
5. At the opening screen of APh, click Enter to begin your session

Searching APh

To search, select one of the 6 criteria on the navigation bar at the top of the page (Modern Author, Full Text, Ancient Authors, Subjects & Disciplines, Date, Other Criteria). Any one of the criteria on the top bar can be incorporated with another to refine a search further. See below:

Quirks peculiar to APh

Truncation	* (asterisk) can be used at the end of a word e.g., slave* will retrieve slaves, slavery etc. Truncation is activated by default for Modern Authors and Ancient Authors
Full Text	Preferred method of searching APh N.B. "Full text" is a little misleading as it only searches the citation and abstracts in APh, not the complete text of articles
Subjects and Disciplines	Allows a user to browse subjects. To reach lower levels in the subject tree, click on the + before the subject displayed. N.B. The subject lists differ before and after Volume 67 in 1996
Other Criteria	Searches by word(s) in title, language, collection, periodical, or APh ID number

Finding works by modern authors

To find articles and books by a modern author (John Smith), type only the last modern name - e.g., Smith (truncation is automatically applied to the end of the name).

In viewing the listing under Smith, be aware that there are some inconsistencies. Some names have been entered as "Smith John" while others are indexed as "Smith, John"

Finding works by ancient author

To find works by ancient authors, please remember that all names appear in their Latin form.

For example, any author's name that contains a "v" will appear as a "u" in APh. The one exception is if the name begins with a V. See some examples below:

Juvenal	Iuuenalis
Livy	Liuius (Titus)
Ovid	Ouidius
Pliny the Younger	Plinius Minor
Virgil	Vergilius Maro

"Full Text" Searching

As mentioned, "full text" can be misleading as APh only searches the citations and abstracts in its database, NOT the complete text of articles. Still for most students, this is the preferred method of searching.

Click on the Full Text option (second option on the top menu bar). A text box will open in a new window where a query (e.g., women athens) can be entered:

Please note: When in search mode, this database DOES NOT use the Boolean operators (AND, OR, NOT) that one typically finds in other research databases. Truncation can be used (e.g., slave* will retrieve slave, slaves, slavery)

Viewing Results

After posing a query to APh, a Search History screen will appear with the number of results shown, as in the screen below (70 results):

Please Note: APh does not list the keywords searched, instead it will only offer Q1 (i.e., Query 1) and the file searched (Full Text). To check your search terms, click on the "Q" button. To display your first screen of your results, click on the number of records retrieved (70 appear in the example shown above).

Results Page

After clicking on the number of results, you will find results are listed in chronological order with the oldest references appearing first, as is shown in the screen below.

If you have more than one page of results, click on the page numbers that appear at the top and bottom of the screen to reach other pages.

To reach the full citation, click on the open book icon to the right of the brief entry and a detailed record like the following example will appear:

Journal titles are often abbreviated in APh. To identify abbreviations in a record, if the journal title is in hypertext, you can "mouse over" the abbreviation and the full journal name will appear (in the example above CQ = Classical Quarterly).

APh has recently added Check for Full Text links to their database. Clicking these links will take you to UNB Libraries= Link Resolver which will try to link you directly to the article if it is available from UNB Libraries.

Please Note: it is possible that the UNB Link Resolver may not be able to link you to an article but our libraries do have the journal in question. These anomalies are sometimes caused by a missing field within the APh database. When in doubt, it is always a good idea to check with staff at the HIL Research Help Desk or the Classics Librarian for a fuller explanation about full-text linking in APh.

During your APh session, to return to your results screen, click on Results from the menu on the left-hand side of the screen.

If you wish to go to a previous search, click on History, from the menu on the left-hand side of the screen. Results for all searches are kept until logout UNLESS you click on New Search (top option on left-hand side of screen); selecting this option will automatically reset your History to zero!

Refine your search

If you wish to refine your search, you can add an additional query and then combine two or more queries together. To try this, click on the appropriate heading on the navigation bar at the top of the screen. For example, select Date to limit to a specific date range or select "Language" from the Other Criteria tab. In the example below Date (after 1999) was selected. The database will then search through all records after 1999 and, in the example below, has found 60,647 records matching this query.

Combining queries

Searches can be combined using Boolean operators AND, OR and NOT. Click the Combine button, visible in the above example. A new window will appear as shown below. Enter the desired combination of queries; in the example below, Q1 (women athens) and Q2 (date after 1999) are two separate queries that can be combined to discover more accurate results.

Once the relevant queries have been selected, click on the Search button and the following screen will appear with an additional Results of Combinations screen:

As you can see in the above example, there are now 15 results that match the combination requested. Clicking on 15 will allow you to view those 15 results.

New Search

To begin an entirely new search in APh, you can click on New Search from the menu on the left-hand side of the screen. Please remember that if you choose this option, your Search History will automatically be reset to zero!

Printing or exporting records

Records can be marked and printed or exported. Mark the specific records (as shown below) and then click on either the Print or Export button at the bottom of you results screen.

Printing Records

After clicking on the Print button, the following new window will appear. It shows the number of records marked for printing. Records are downloaded in PDF format. Please Note: this database allows a maximum of 50 records to be printed at one time.

Exporting Records

Click the Export button and the following new window will appear. It shows the number of records marked for export.

Click on the tab Means of Retrieving Exports which allows you to specify either the immediate download of the records or emailing them. The File Type tab allows users to select a PDF or DAT format (plain text). DAT is better suited for those who wish to import records to RefWorks, our bibliographic software provider.

Need Help?

• Click on Help from the menu on the left-hand side of the screen
• Ask at the Harriet Irving Library Research Help Desk
• Contact Leanne Wells, the Librarian for Classics, at lwells@unb.ca or 447-3075 to set up an appointment

Document Delivery

APh is a very comprehensive and complex database; it is quite possible that UNB will not have some of the materials that are indexed in APh. If UNB does not hold the item you need, you can request it online using UNB Libraries’ Document Delivery service at: http://www.lib.unb.ca/requests/docdel/. Please remember that it may take a little time for the materials to arrive.

For additional information or feedback, please contact the Librarian for Classics, Leanne Wells at lwells@unb.ca or 447-3075